Last updated 23 January 2025.

Nebius organizes various events both virtual and on-site to share expertise, information and knowledge.

This Privacy Notice is intended for you as a participant of these events and provides important information about your personal data processing in relation to your attendance in these events. This Privacy Notice supplements our Privacy Policy.

1. Nebius as data controller1. Nebius as data controller

Your personal data is collected and processed by Nebius B.V. with legal seat in the Netherlands, at the Gustav Mahlerlaan 300, 1082 ME, Amsterdam (and any other entity of the Nebius Group N.V.), acting as Data Controllers. For any question or information on this policy and/or on how we process your personal data, please reach out to: privacy@nebius.com.

2. Which personal data we collect and why?2. Which personal data we collect and why?

All personal data collected for our events is processed for the following purposes:

• registering the participants to this event;

• organizing and managing a specific event;

• performing the necessary communications with the participants who have registered for this event (e.g., to send reminders about the upcoming event, to share presentations and/or recordings after the event, to collect feedback after the event, etc.).

For these purposes, we collect the following:

• First name
• Surname/last name
• Email address
• Company name
• Job title
• Dietary requirements (if any)
• How did you hear about this event?

We may ask you about possible food allergies or special dietary requirements solely for the purposes of catering during the events and please consider that the provision of this data is completely optional. If the data collected on food allergies or special dietary requirements is considered as medical data, the consent you give (Art. 6(1) (a) of the GDPR) in connection with the Art. 9(2) (a) of the GDPR constitute the necessary legal basis for processing of this data. In all other cases, we process this data on the basis of your consent (Art. 6(1) (a) of the GDPR) as the purpose of processing is to make your participation in our events as comfortable as possible.

In addition to ensuring the possibility to registering for this event, we added a few further optional questions for you to allow us better understand the interests and needs of the attendees. Please consider that the asnwer to these questions is fully on a voluntary basis and upon your consent.

During the event, there may be photo and video materials taken to publish some of the material on the Nebius website and our social network profiles to create added awareness and promote our services, events and our brand. This processing is carried out based on our legitimate business interests.

Please consider that if you are NOT comfortable being photographed/filmed, you can object to such data processing by emailing privacy@nebius.com and we will put our best efforts into following your choice. Alternatively, you can also object by directly informing the photographer in the room. Nebius will retain these images and video material until you object to the processing or until they are no longer needed for the above mentioned purposes.

3. Retention of your personal data3. Retention of your personal data

We retain your personal data only for as long as it is necessary. Which translates into the following:

• we retain your personal data for as long as a business relationship with you exists;

• we retain your personal data for as long as needed in order to comply with a legal requirements or contractual obligations to which we are subject to or to protect our legal position.

As soon as the personal data that we collect is no longer required we will securely destroy, delete or anonymize it.

4. With whom we share your personal data4. With whom we share your personal data

We share your personal data with our named event partners solely for the purpose of this event. Nebius and partners are committed to managing your data carefully and in compliance with GDPR and other applicable data protection and privacy laws.

Where necessary, we may transfer and/or otherwise disclose your personal data to public authorities and governmental bodies.

5. Your rights5. Your rights

Please consider you may exercise the following rights:

• you may access your data and be informed about the processing;

• you may request rectification of your personal data when incorrewct or incomplete;

• when circumstances allow this, you may request the erasure of your personal data;

• when circumstances allow this, you may request restriction of the processing of your personal data;

• you may object to data processing;

• when applicable, you may exercise the right to data portability;

• you may lodge a complaint with the Data Protection Authority in the Netherlands, the ICO or other competent authorities within the EU.

For any further questions about the manner we process your personal data or your rights as a data subject, please feel free to contact us via these contacts: privacy@nebius.com